Volunteers invest something into PSNG in order to get something out of it. Volunteers may invest their time, energy, products, services and relationships to help PSNG reach its Vision, Mission, Purpose and Goals. As they invest, they may help themselves, the people they care about, their favorite charitable causes or their businesses. They may benefit by having fun and building knowledge, experience, friendships, name recognition, credibility, goodwill and, mostly, professional relationships.
Volunteers will typically contribute before and during the Networking Events which are held every other Thursday from 5:30 to 8:00. Volunteers with an active role in the event typically arrive before 5PM or as early as they can, based on work.
The founder, Directors and current Volunteers work hand-in-hand with anyone stepping up to fill a Volunteer role. Please tell us who you know that might thrive in one of the available roles.
The following is a list of Volunteer roles followed by a description of each role and some of the associated objectives and tasks for each position. Volunteers should choose roles with tasks they think they would enjoy and do well. Mostly, Volunteers should take a role that would be rewarding for them.
Spokesperson / Interviewer
Food and Drink Vendor
Sit at registration table to sign in attendees. Provide a warm welcome with a smile. Ask the attendee for their name and find them on the pre-registration list. Check them off the list. Unless they have their own name badge, write (in black marker) a legible name badge sticker in the biggest letters that will fit with their name and business name or business category. If the person’s name and business name or category information is not on the pre-registration list, ask what name and business name or business category they want on their name badge. If someone is not associated with a specific company, use their general field of work or interest. We do not want people with name badges that only say their name. Provide a drink ticket, a flyer card and any material (typically a flyer card or coupon) the venue wants us to provide to each guest. If someone is not on our pre-registration list you can provide all of that except for the drink ticket. Wish them well.
At the end of the event at 8pm, tally the number of people checked off the pre-registration list and tally the remaining drink tickets (we provide this accounting to the venue). Provide all of your materials to our Director of Event Registration.
Greeter stands in front of the registration table acting to warmly greet and move the attendees to an open registration spot. Greeter should be very familiar with the Purpose, Mission, Vision and Goals of the group so that they can answer questions they get from attendees, especially people attending their first event. Provide sincere compliments, questions and smiles for all the guests so that they have a professional and positive first impression. When possible, ask people how many events they have attended and take time to explain the events and set a positive tone for first time attendees.
Help to welcome new attendees; explain the purpose, vision, mission, and goals of the group; and make introductions. Act as a catalyst for networking at the event. Ask attendees about what motivates them. Ask them about their business goals and action plan. Try to help them reach their goals by giving them a referral to another PSNG member or some advice about using PSNG effectively or getting further involved.
Take photos during the event and provide them to PSNG with your watermark/byline so that PSNG can add our logo and use them on our website and in Social Media. Take photos that best portray PSNG as a professional environment for networking. Include photos of the important elements of the events (registration table, charity tables, the venue’s signage, host with guests, professionally dressed attendees wearing name badge stickers, professionally dressed attendees exchanging business cards, staff passing appetizers and serving drinks, decorative elements, entertainment, Directors and Volunteers). If possible, bring helpful set elements and equipment such as a photo backdrop which includes the photographer’s company name and www.ProfessionalSocialNetworkingGroup.com, a small red carpet and velvet rope, and lighting. Take contact information of photo subjects so that they can be tagged in the photos.
Venue provides space for 300-500 people, an 12′ sign in table, and one complimentary drink for each guest from 5:30 to 8PM on a Thursday night. Some may also provide light passed appetizers, additional discounts for our guests, entertainment, and promotion for the event. We need the space available from 4PM to 9PM to allow for set up and removal.
Provide name badge stickers, flyer cards and signage (e.g. retractable banners) with PSNG and printer’s logo. Flyer cards can have the printer’s information or coupon on the back. Name badge stickers have www.ProfessionalSocialNetworkingGroup.com printed on top and the printer’s logo on the bottom. The banner we would like is 34″ by 80″ and can have the printer’s logo on the bottom 20% area. We can have one printer that wants to print all of these things or one printer to do each one of the different items in order to spread the cost.
Take video during the event and provide edited files to PSNG for use on our website and in Social Media. Work with the Director of Photography and Videography, the founder and a volunteer Spokesperson/Interviewer to create member profile videos for the PSNG website and Facebook page. Include videographer’s business name and contact information on the video. Include www.ProfessionalSocialNetworkingGroup.com and the applicable venue contact information and date. Create videos that best portray PSNG as a professional environment for networking. Include shots of the important elements of the events (registration table, charity tables, the venue’s signage, host with guests, attendees wearing name badge stickers, attendees exchanging business cards, staff passing appetizers and serving drinks, decorative elements like flowers, entertainment, Directors and Volunteers, Charity raffle prize donors, charity raffle ticket sales, charity raffle winner). Include interviews with the host (Jeff), potential co-host, venue manager, charity presenters, attendees who are well dressed and articulate business people. Ask questions such as: What brings you to PSNG events? What is your favorite part of PSNG events? Why are PSNG events good for business networking? How can people find out about the group? (answer: www.ProfessionalSocialNetworkingGroup.com). Bring available helpful set elements and equipment such as a backdrop which includes the Videographer’s company name and www.ProfessionalSocialNetworkingGroup.com, a small red carpet and velvet rope, and lighting.
Walk around event with a clipboard collecting names of potential volunteers. Have a printed list of the different Volunteer and Director roles to reference. Have a personal story of what you have put into the group and what you have gotten out. Present the four different levels at which someone can get involved (attend, bring friends, volunteer, and work behind the scenes). This role is a lower priority role for now since we currently have so many people volunteering through the registration form on Constant Contact. Consider having a volunteer recruiter stand with the Volunteer Coordinator at the volunteer table to help him check in the volunteers and recruit new ones.
Help at the registration table to keep it neat and organized. Ensure venue staff provides water to volunteers and removes garbage that inevitably accumulates on the registration table. Have a garbage can near the registration table. Set up our PSNG signs, lay out PSNG flyer cards for display, distribute envelopes to registration table volunteers and collect all PSNG materials at the end of the night.
Provide entertainment at the event. For example, a fashion designer brings models to showcase their designs. Dancers come to event and do informal “”show.”” Music, magic, etc… We can have one per event, possibly two, but being sure not ever to distract the main purpose of the event, to have the attendees network.
Various professional service providers come to the event and provide services to the attendees as a way to make the events better and showcase their service. For example, a massage chair masseuse comes to the event, sets up one or a few chairs, and gives free massages to attendees while passing out their card to everyone who gets a massage. A shoe shiner comes and gives free shines to the crowd. A makeup artist could provide free makeovers. A tax advisor provides free tax advice. A lawyer provides free legal advice. A financial advisor provides free financial advice. Other ideas may come up that add to the events without detracting much and are a net benefit to the group and the provider.
Spokesperson / Interviewer
Conduct video recorded interviews with attendees at the events. Include interviews with the host (Jeff), potential co-host, venue manager, charity presenters, attendees who are well dressed and articulate business people. Ask questions such as: What brings you to PSNG events? What is your favorite part of PSNG events? Why are PSNG events good for business networking? What is next for PSNG? How can people find out about the group (answer: www.ProfessionalSocialNetworkingGroup.com)?
Walk around event with a clipboard collecting testimonials. Collect the Name, Business Name, Website and Business Phone from each person providing a testimonial so that PSNG can place that information along side their testimonial for PSNG. Try to solicit testimonials that help people understand the benefit of attending PSNG events to grow your business.
Food and Drink Vendor
Vendor provides food and/or drink samples to PSNG guests. This is typically done with venue’s approval only. For example, a chocolate company provides free passed samples. A restaurant or catering company provides 1 complimentary drink and a cash bar when we hold an event at a venue with no bar/kitchen. A catering company or restaurant provides food samples when we hold an event at a Hotel.
A radio talk show host broadcasts live from the event. Interview members and ask questions such as: What brings you to PSNG events? What is your favorite part of PSNG events? Why are PSNG events good for business networking? What is next for PSNG? How can people find out about the group? How does PSNG help you achieve your business goals?
Please contact us if you would like to learn more.